Training Management¶

Overview¶

Training settings under the training management menu allow permitted users to manage training-related variables (edit, delete, add). Additionally, training-related data can be entered by using the training participants submenu.

Figure 7. Training data management, variable setting and entry

By clicking training participants, trainees' profiles and training courses can be added via newly added, inline edition, and editing options by selecting already recorded trainees' profiles.

Training Management Workflow¶

This document provides a complete end-to-end workflow for the Training Management lifecycle within the Lifebox M&E and Training System.

The workflow covers:

• Training Settings Configuration
• Course Management
• Training Session Creation
• Participant Registration
• Training Enrollment
• Attendance Management
• Exam & Test Administration
• Question Bank Management
• Test Assignment
• Test Taking Workflow
• Automated Evaluation
• Reporting & Analytics
• Pre/Post Test Analysis
• Certification & Outcomes

Simplified High-Level Workflow¶

graph LR

A[Training Settings] --> B[Create Courses]
B --> C[Create Training Sessions]
C --> D[Register Participants]
D --> E[Enroll Participants]
E --> F[Track Attendance]
F --> G[Create Tests]
G --> H[Create Questions]
H --> I[Assign Questions]
I --> J[Participants Take Tests]
J --> K[Auto Marking]
K --> L[Reports & Analytics]
L --> M[Pre/Post Test Evaluation]
M --> N[Certification & Outcomes]

Pre-Test vs Post-Test Workflow¶

flowchart LR

A[Participant Enrolled] --> B[Take Pre-Test]
B --> C[Attend Training]
C --> D[Take Post-Test]

D --> E[Compare Scores]

E --> F{Improvement Achieved?}

F -->|Yes| G[Training Effective]
F -->|No| H[Needs Improvement]

G --> I[Generate Certificate]
H --> J[Recommend Retraining]

Administrative Workflow¶

flowchart TD

A[Admin Login] --> B[Configure Training Settings]
B --> C[Create Training Sessions]
C --> D[Register Participants]
D --> E[Enroll Participants]
E --> F[Create Tests]
F --> G[Create Questions]
G --> H[Assign Questions]
H --> I[Monitor Attendance]
I --> J[Monitor Test Responses]
J --> K[Generate Reports]
K --> L[Issue Certificates]

Data Flow Architecture¶

flowchart LR

A[Training Settings] --> B[(Training Database)]

C[Training Sessions] --> B
D[Participants] --> B
E[Enrollment Records] --> B
F[Attendance Records] --> B
G[Tests] --> B
H[Questions Bank] --> B
I[Test Responses] --> B
J[Scores & Results] --> B
K[Certificates] --> B

B --> L[Analytics Dashboard]
B --> M[Reports Engine]
B --> N[Export Services]
B --> O[Lifebox Learning Network]

Training Settings¶

Training settings are used for setting and creating Training Courses, assigning Training Leads and Trainers, and additional training parameters such as:

• Training Types (TOT, Basic, or Refresher)
• Training Venues
• Training Partners
• Training Approaches (Face-to-face, Blended, or Online)
• Training Languages (the language in which the training session is given)
• Training Participant Roles (Surgeon, Nurse, Anesthetist, Administrator, etc.)

These parameters must be set for training sessions, courses, and tests to be conducted accordingly.

Examples¶

List of Courses

Example of List of courses

Adding/Updating Courses

Example of Adding/Updating courses

⚠️ NOTE:

• A course can only be added once. There should not be duplicated courses!
• However, a course can have multiple Training Sessions!

What are Training Sessions¶

Training sessions are used for courses that will be given to various facilities and organizations per course. This is useful when a single course is given to multiple facilities at different times and locations. Training sessions will later be used for creating Tests and questions, and training participants will take the tests as per their registered course and training session.

Training Sessions with their respective Training Courses and Participants

Example of Training Sessions with their respective Training Courses and Participants

Steps to Add or Edit a Training Session¶

To add or edit a training session, both interfaces have the same elements:

1. Click on Add New button from the training session page
2. Select a:
3. Course
4. Training Type
5. Training Approach
6. Program
7. Facility
8. Venue
9. Host Country
10. And all applicable fields and options from the Add page
11. After selecting all applicable fields and filling them out, you will be able to save and create the session for that particular course and timeline.

Add Training Session Interface

Example of Adding/Editing a Training Session

Training Participants¶

The training participants module allows the training manager or admin to manually register or add participants so that they can be enrolled in training sessions, take tests, and track their attendance.

Participants can also register and create their profiles using the following link:

🔗 Participant Registration Portal: https://mne.lifebox.org/modules/test/lbq/public/login.php

ℹ️ NOTE: Participants will not be able to take tests until they have been enrolled by the training admin.

Training Participants List

Training Participants List Interface

To add / register a participant¶

1. Go to Training Management
2. Select Training Participants Menu item
3. Click on Add New
4. Fill all required and basic details of the participant
5. Confirm all data is correct
6. Save the participant details

Add Training Participant Interface

Adding/Registering a New Training Participant

Training Participation (Enrollment)¶

Training Participation (Enrollment) allows the training manager to assign registered training participants to a training session so they can take tests for the sessions they have enrolled in.

To access Training Participation (Enroll) Menu Item¶

Training Participation Menu Location

Training Session Participation (Enrolment List)¶

Training Session Participation (Enrollment) List

To add a training participant to a session¶

1. Go to Training Management
2. Click on Attendance
3. Select Training Participation Menu item

Add Training Participant to a Training Session (Enrolling) Interface

Enrolling a Training Participant to a Session

Attendance¶

The attendance module summarizes sessions based on training attendance records.

Training Attendance List

Training Attendance Summary

ℹ️ NOTE: Data from the Lifebox Learning Network is summarized by course, participant, and course analytic options. This submenu is included in the system structure but does not contain active functions. Its primary purpose is to facilitate data retrieval from the Lifebox Learning Network.

Lifebox Learning Network Course Analytics List

LLN Course Analytics

Exam & Test Administration¶

The Exam and Test Administration submenu allows for pre-post testing evaluation and training impact evaluation.

Accessing Test Administration¶

Go to: Training Management → Exam & Test Administration

⚠️ NOTE: This menu is only available to admins and training managers.

Exam & Test Administration Menu

Test Administration Menu Location

Test Administration Dashboard¶

The dashboard presents summaries of:

• Total tests
• Total participants
• Total questions designed
• Completed tests

The Responses and Participants menu allows users to filter results using different variables.

Test Administration Dashboard

Test Administration Dashboard Overview

Tests¶

Now that you are in the Exam & Test Administration Module...

Steps to Create Tests¶

1. Click on Tests Menu
2. Enter the test title with the corresponding Training session
3. Enter the description

   💡 Tip: Make sure the test title is similar to the training session for ease of use/understanding.

4. Enter the time limit in Minutes
5. Toggle the switch to the right if the test is for Pre-Test (by default all tests are Post-Tests)
6. Make sure the Active status is toggled
7. Click Save

Create New Test Interface

Creating a New Test

Questions¶

Steps to Create Questions¶

1. Click on Questions Menu
2. Click on Add New Question
3. Enter the Question Text (The Question)
4. This allows you to directly upload multimedia such as pictures and video links by copy-pasting from a word file or from a web page.
5. Select the Appropriate Question Type

💡 Tip: All question choices also support multimedia.

1. Verify the question has a valid and correct answer set to it.

ℹ️ NOTE: Both Add and Edit Question have the same interface.

Create/Edit Question Interface

Creating or Editing a Question

Steps to assign Questions to a Test¶

This ensures you can assign previously created questions to a test.

This can be done in two ways: Single & Bulk Assign

Test List Page

List of Available Tests

Test Action Buttons

Test Action Buttons (Edit, Delete, etc.)

Method 1: Bulk Assign (Recommended)¶

1. While on the Test list page, click on the Pencil Icon for your desired test
2. On the test page, on the right side, check the questions that you would like to add to the test
3. You can also assign a single question to a test

Test Edit & Assign Interface

Test Edit Page with Question Assignment Panel

ℹ️ NOTE: This page also allows you to edit the test session that this test is under, as well as other test configurations.

1. After updating and assigning the questions to the test you are editing, click on the Update Test button on the right upper corner
2. The tests will successfully be assigned the selected questions

⚠️ IMPORTANT NOTES:

• To test these operations, make sure to add yourself as a training participant and enroll or add yourself to a test session that you just created
• Login using the Test Taker's Portal
• All Questions are automatically marked without human intervention
• Once the test taker has submitted their response, it is final and will not be re-marked unless they take the test again

Test Responses & Reports¶

Overview¶

The Responses module allows administrators and trainers to:

• View all submitted test responses
• Filter responses by test, training, participant, score, or date
• Review detailed participant answers
• Analyze scores and completion timelines
• Generate reports for training evaluation

Accessing Test Responses¶

Navigate to:

Training Management → Exam & Test Administration → Responses

The Test Responses page displays a list of all submitted test attempts.

Test Responses Page¶

Page Layout¶

The page contains two main sections:

1. Filter Responses Panel
2. Responses Table

Filter Responses¶

Use the filter section to search for specific test submissions.

Available Filters¶

Example Filter¶

Test: Capno Quiz Test
Participant: Michael Teferra
Score Range: 50 to 100
Date From: 04/01/2026
Date To: 04/30/2026

This will display all responses for:

• Capno Quiz Test
• Submitted by Michael Teferra
• Scores between 50% and 100%
• Submitted during April 2026

Responses Table¶

The responses table displays all matching submissions.

Test Responses List

Test Responses Table

Table Columns¶

Example Response Entry¶

Viewing Response Details¶

To open a detailed report:

1. Locate a response in the table
2. Click the View or Details action button

The system opens the Response Details page.

Test Response Detail Report

Detailed Test Response Report

Response Details Report¶

The Response Details page provides a complete breakdown of the participant's test attempt.

Sections in Response Details¶

1. Test Information¶

Displays information about the test.

Example:

Test: Capno Quiz Test
Type: Post Test
Course: Capnography
Time Limit: 15 minutes
Status: Active

2. Score Summary¶

Shows the participant's performance.

Information Displayed:

• Percentage score
• Points earned
• Total possible points

Example:

50.00%
1 points earned of 2 possible

3. Participant Information¶

Displays participant details.

4. Timeline¶

Displays important timestamps for the test attempt.

Timeline Information:

Example:

Started: Apr 21, 2026 12:57 PM
Submitted: Apr 21, 2026 12:57 PM
Duration: 0 hours 0 minutes 0 seconds

5. Questions & Answers¶

Displays all questions and participant responses.

Information Included:

• Question number
• Question type
• Points earned
• Question weight
• Correct answer indicator
• Selected answer
• Awarded points

Example:

Question #1 – Single Choice
1 / 1.0000 points

This is a normal capnograph waveform.
What does the letter D indicate?

✓ Correct Selected

Points Awarded: 1 of 1.0000 (100%)

Understanding Scores¶

Score Calculation Formula:

(Total Points Earned ÷ Total Possible Points) × 100 = Final Score

Example Calculation:

1 ÷ 2 × 100 = 50%

Common Administrative Tasks¶

Review Participant Performance¶

1. Open Responses
2. Filter by participant or test
3. Open response details
4. Review scores and answers

Identify Failed Attempts¶

Use the Score Range filter:

Min: 0
Max: 49

This displays all responses below passing score.

Analyze Training Effectiveness¶

Compare:

• Pre-test scores
• Post-test scores
• Completion duration
• Frequently missed questions

Best Practices¶

• ✅ Regularly review participant responses
• ✅ Monitor low-scoring participants
• ✅ Verify question accuracy when many participants fail
• ✅ Use reports to improve training materials
• ✅ Track pre-test vs. post-test improvements
• ✅ Export data for external analysis when needed

Troubleshooting¶

No Responses Found¶

Possible causes:

• Filters are too restrictive
• Incorrect date range selected
• No participants have submitted tests

Solutions:

• Clear filters and try again
• Expand date range
• Verify test has enrolled participants

Incorrect Scores¶

Verify:

• Question weights are properly configured
• Correct answer configuration is accurate
• Points assignment settings are correct
• Questions have properly marked answers

Summary¶

The Responses and Response Details pages help administrators:

• Monitor participant activity and engagement
• Review detailed test performance metrics
• Track training outcomes and effectiveness
• Generate accurate evaluation reports
• Identify areas for training improvement

Detailed Participant Journey¶

journey
    title Training Participant Journey

    section Registration
      Register Account: 5: Participant
      Profile Approval: 4: Admin

    section Enrollment
      Assigned to Session: 5: Admin
      Receive Session Access: 5: Participant

    section Training
      Attend Training: 5: Participant
      Participate in Activities: 4: Participant

    section Testing
      Take Pre-Test: 4: Participant
      Take Post-Test: 5: Participant
      Receive Results: 5: Participant

    section Certification
      Pass Evaluation: 5: Participant
      Receive Certificate: 5: Participant

Test Takers Portal¶

Test takers can be registered using email or QR code scan options via the Test Takers Portal.

To access the portal:

1. Go to Training Management
2. Click Exam & Test Administration
3. Click Test Takers Portal

This will direct you to the Lifebox Test Center.

Test Taker Registration Interface

Test Taker Registration Portal

After test takers/training participants have registered, and the training admin has enrolled the users/participants to a training session, they will be able to take tests for the training sessions.

Test Taker Login Interface

Test Taker Login Page

Test Taker's Dashboard Example of Test Taker's Dashboard

Available Tests at Lifebox Test Center

Example of Tests List for Participants

Test / Quiz Information

Test Information and Instructions

Test In-Progress

Test In Progress

Test Result

Test Result After Submission

Test Result Review

Test Result Review In Detail

Test Taker Workflow Summary¶

graph TD
    A[Participant Registers] --> B[Admin Enrolls Participant]
    B --> C[Participant Logs In]
    C --> D[Participant Takes Test]
    D --> E{Test Completed?}
    E -->|Yes| F[Auto-marking]
    E -->|No| D
    F --> G[Score Recorded]
    G --> H[Admin Reviews Response]
    H --> I[Generate Reports]

Frequently Asked Questions¶

Q: Can participants retake a test? A: No, once submitted, responses are final. Participants would need to be re-enrolled in a new test session.

Q: How do I export test results? A: Use the download/export options available in the Responses table (CSV, Excel, or PDF formats).

Q: Can I customize the passing score? A: Yes, passing scores can be configured in the test settings by the administrator.

Q: What happens if a participant loses connection during a test? A: Responses are saved as the participant progresses. They can log back in and continue from where they left off (if time hasn't expired).

Q: How do I create a Pre-Test vs Post-Test? A: When creating a test, toggle the Pre-Test switch to "On" for pre-tests. Leave it "Off" for post-tests.

Related Documentation¶

• Training Workflow
• Training Management Enterprise Workflow

Document Version: 1.1

Last Updated: May 9, 2026

Maintained by: MERQ Consultancy