Introduction¶

Overview of Lifebox M&E System¶

Purpose of the manual: This manual provides step by step guidance for users on how to access, navigate and use the system for data management and reporting. It aims to ensure standardized use of the system across lifebox implementation sites and support accurate data collection improved data quality and effective use of information for decision making. This manual focuses on operational use of the system and doesn't cover system development or configuration.

Description of the system: This system is a digital platform designed to strengthen lifebox's ability to measure impact, demonstrate outcomes, and continuously improve its surgical safety programs globally. It provides features such as data entry forms, dashboards, reports and enables users at different levels to track progress, review KPI's.

Intended users: The manual provides guidance tailored to users with different roles and responsibilities. It supports users understanding how to properly access the system, manage data, generate report and use the information for program monitoring and decision making.

Intended user include:

• System administrators: Responsible for managing users access, system configuration and technical maintenance
• Program managers/ decision makers: responsible for using the system data to monitor progress and guide planning and decision making
• Monitoring and Evaluation roles: responsible for reviewing data quality, analyzing indicator, and preparing reports
• Data manager: Can enter, view, and analyze data, generate reports, download/export, and apply filters but cannot modify system settings or manage users.
• Data entry personnel: Responsible for entering and updating data in the system

System Overview¶

The system was developed to address the need for a standardized and efficient approach to managing data. During desk review and multiple consultation discussions, it was observed that, data are often collected in different formats and tools, which lead to inconsistencies, incomplete information and challenges in using data for timely decision making. To improve data management and support evidence based decision, this system was designed to provide a centralized platform where users can enter and access program data in a structured manner. By integrating training, device distribution, and other system level interventions; the system facilitates timely access to information and helps program managers, program teams, M&E teams and data entry personnels to track progress, identify gaps and make informed decisions to improve program performance.

The system provides different features to support the aforementioned benefits. Key features include;

• User authentication and access control – secure login system with defined roles and permissions for different users
• Data entry forms – different forms for entering and updating data in consistence way which include training, device distribution and KPI's
• Data validation – built in rules to reduce errors
• Dashboard and data visualization – interactive dashboard that displays key performance indicators in different visualization options
• Automated report notification – ability to generate summary reports based on agreed upon time
• Role based access – different users can access specific functions based on their assigned role
• Data export functions – users can export data for further analysis and reporting
• Data importing – importing functions for bulk data
• Interoperable – the system was interoperable with DHIS2 and can also with others systems like share point
• Easly customizable for adding, editing program result areas, indicators and data elements
• Free – no subscription fees associated with the system use

System Requirements¶

To effectively use the system the following requirements should be the end user must be have the following;

Hardware requirements¶

The system is accessible with Desktop, Laptop, Tablet or Mobile devices with a reliable internet connection and secure internet environment

Software requirements¶

For the best experience users can use one of the updated browsers (google chrome, Mozilla Firefox, Microsoft Edge, or apple safari)

System Requirements¶

To ensure optimal performance, users should meet the following requirements:

Device Compatibility¶

Lifebox M&E is accessible on: - Desktops - Laptops - Tablets - Mobile devices

Web Browser¶

For the best experience, use one of the following updated browsers: - Google Chrome - Mozilla Firefox - Microsoft Edge - Apple Safari

Figure 1.2: Browsers Supported

Internet Connection¶

A stable internet connection is required to access real-time data and generate reports.

User access requirements¶

Users with basic computer skills, and data management complemented with authorization to access the system required to access and use the system

User Account¶

Access is restricted to authorized users which means a user needs to create a user account for accessing the full functionalities of the system. If you do not have an account you need to create an account by Signing Up or Registering on the system, if you are having issues creating an account or logging in pleasecontact the system administrator for login credentials.